Your Agreement with PrizmaDesk

Privacy Policy

Data Protection and Privacy

At PrizmaDesk LLC. (“PrizmaDesk” or “we”), we prioritize data protection and security. Our handling of personal data adheres to the highest standards of compliance with relevant laws and is in strict accordance with our privacy policy.

Contents of This Privacy Policy

This privacy statement outlines our procedures for collecting and processing personal data when you engage with our website at (“Website”), our social media pages, contact us, or utilize our services.

Data Processing

PrizmaDesk is the entity accountable for the data processing activities outlined in this privacy policy. At PrizmaDesk, we collect personal data in the following ways:
  • When you reach out to us
  • When you register as a user on our website or online platform
  • When you apply for a position with us
This information typically includes general personal data such as your name and contact details. If applicable, we may also collect details related to your position or role within the organization on whose behalf you are contacting us. Additionally, we process personal data received from third parties, often obtained during communications or meetings with clients and business partners. This data may include your name and details related to your role as an employee of the customer or business partner. Furthermore, to fulfill the purposes described in this privacy policy, we may collect general personal data from publicly accessible registries, websites, or platforms. This could include verifying your signature authorization or obtaining information from third parties for reference purposes in the application process, provided you have given your consent.

Use of Our Website and Online Platform

Informational Use: You can explore PrizmaDesk and discover information about our services on our website without revealing your identity. Similar to any connection to a web server, the server hosting our website and online platform automatically records and stores specific technical data for a brief period. This data includes your device's IP address, operating system, the date and time of usage, and the browser type you employ to access the website or online platform. Integration of External Resources: Our website incorporates resources from external servers, including visible content such as videos and images. Accessing these resources discloses your IP address to the operator of the external servers, along with certain necessary data for the external operator's server usage. Additional information is available in our cookie policy.

Use of Our Social Media Pages

Our social media pages feature posts about the latest developments at PrizmaDesk and details about our service range. Social media providers collect and analyze usage data, including the number of visitors and demographic information about those who visit our company pages. From these providers, we receive evaluations that exclusively contain aggregated or sufficiently anonymized data. Only the respective provider can identify you based on the collected usage data. Therefore, please refer to the data protection information provided by the specific social media provider.

Cookie Usage Notice

On the Website, we employ cookies, tags, and similar technologies to enhance your user experience and help us enhance the Website. Cookies are text files that are downloaded to your computer or mobile device when you visit a website or use an app. Some of the cookies we use are essential for providing specific website features. Additionally, we use cookies to analyze website usage and gather information for optimization. You can learn more about our cookie usage through the Cookie Preferences tool available on the website. We also refer to our transparency statement regarding the integration of third-party services. You have the option to configure your browser not to accept cookies or prompt you before setting a cookie. Furthermore, you can delete cookies on your device using your browser's appropriate function. Additionally, you can indicate your cookie preference acceptance through the website's Cookie Preferences tool.

Purposes and Legal Basis for Personal Data Processing

We primarily process your personal data to inform you about our services and to deliver, document, and invoice our services in accordance with our contractual and legal obligations. We process your personal data for various purposes, including:
  • Responding to inquiries and communication
  • Managing registrations
  • Handling applications
  • Providing website and online platform services
  • Analyzing and optimizing website and online platform use
  • Developing and improving products and services
  • Optimizing social media posts
  • Sharing information on PrizmaDesk developments and new services
  • Complying with legal obligations
  • Enforcing legal claims
We and third parties (e.g., our customers) have a legitimate interest in processing your personal data for these purposes, and some processing is necessary to fulfill contractual or legal obligations.

Data Storage and Protection

We store your personal data as necessary to fulfill the described purposes and legal obligations. To ensure data integrity and confidentiality, we implement technical and organizational security measures, including access controls and regular assessments.

Sharing Your Personal Data

For the purposes outlined in this Privacy Policy, we may share your personal data with:
  • Internal offices
  • External service providers
  • Suppliers and business partners
  • Authorities and courts (if applicable)
Data Transfer: While we primarily store and process personal financial data in Germany, some purposes may require the transfer of data to countries outside of Germany and the EU. We do so under legal exceptions and standard data protection clauses, and we will inform you and seek your consent when necessary.

Your Rights

You have several rights regarding your personal data, including the right to information, data access, rectification, erasure, and objection. Legal requirements and exceptions may apply, and we may refuse requests as permitted by law. You also have the right to lodge a complaint with the data protection supervisory authority.

Policy Changes

We may update this privacy policy at any time, especially if our data processing practices change or new legislation applies. The version available on our website is always applicable.

Last update: 13.10.2023.